Front Desk Administrative Assistant

Front Desk Administrative Assistant

Pay: $16.50

Schedule: Monday – Friday 830am to 5pm

Attire: Business Casual

About the Role

Busy professional office in Panama City is seeking a personable and highly organized Front Desk Administrative Assistant to be the welcoming face of the business. This role is perfect for someone who enjoys working in a client-focused environment, thrives on multitasking, and takes pride in keeping things running smoothly.

What You’ll Do

• Greet visitors and clients with a warm, professional welcome.
• Manage a multi-line phone system—answer calls, direct inquiries, and take messages.
• Maintain a tidy and organized reception area.
• Handle incoming and outgoing mail and packages.
• Perform data entry, schedule appointments, and coordinate meeting logistics.
• Provide administrative support, including scanning, copying, and filing documents.
• Assist with client communications and ensure accurate record-keeping.
• Maintain confidentiality with sensitive information.

What We’re Looking For

• High school diploma or equivalent (additional training or certification is a plus).
• 1+ year of experience in a receptionist, front desk, or administrative support role.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to juggle multiple priorities.
• Proficiency in Microsoft Office Suite and comfort with office equipment.
• Professional appearance and customer-focused mindset.

Bonus Points If You Have

• Experience in real estate, title services, or legal office settings.
• Familiarity with industry terminology.
• Bilingual abilities.

Work Schedule & Perks

• Full-time, Monday–Friday during standard business hours.
• Positive, team-oriented work environment in a professional office setting.