Administrative Assistant

Administrative Assistant

Panama City, FL

Short Term with Possibility of being Long Term

Starting at $15.00

Posted Day Ago

Administrative Assistant
Schedule: Monday – Friday 8 am – 5 pm
Pay: $15.00/hour


Administrative Assistant Duties

  • Provides primary and first contact for visitors within the department.
  • Answering multiline phone system for the team.
  • Directing visitors to the appropriate team members or offices.
  • Coordinates the completion of various forms and obtaining signatures as necessary.
  • Assist with copying and preparing minutes and agenda packets.
  • Reviews files for proper redaction.
  • Creates invoices for office to send to external customers.
  • Orders supplies for the team.
  • Assists in the preparation and gathering of data to respond to Public Records Requests.
  • Provides strong proofreading skills for the team.
  • Responsible for organizing and setting up for all meetings including booking rooms, verifying technology needs, obtaining catering/refreshments, etc.
  • Assists with completion check request and processing of invoices.
  • Provides administrative support for the team including filing, copying, scanning, ordering supplies, and processing documents.
  • Assists in departmental projects and provides administrative support in functional areas.
  • Processes emails, written and telephone messages in a professional, courteous and efficient manner.
  • Sorts mail, prepares responses and processes as needed.
  • Assists in composition of communication and maintains records relating to communication.
  • Maintains schedules and coordinates meetings including usage of community conference rooms.
  • Schedules meetings for various team members and functions.
  • Performs other duties as required.


Required Skills

  • Expert Customer Service over the phone & in person
  • Proficient Microsoft Office Suite
  • Basic Excel
  • Outlook
  • Google Calendar
  • Proficient with Web Based programs (ADP etc)


Snelling participates in E-Verify and is a drug-free workplace. Candidates may be subject to drug screening.


Keywords: Customer Service, Administrative Assistant, Data Entry, Phones, Computers, Microsoft Office, Scheduling

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