Administrative Assistant

Administrative Assistant
Schedule: Monday – Friday 8 am – 5 pm
Pay: $15.00/hour

Administrative Assistant Duties

• Provides primary and first contact for visitors within the department.
• Answering multiline phone system for the team.
• Directing visitors to the appropriate team members or offices.
• Coordinates the completion of various forms and obtaining signatures as necessary.
• Assist with copying and preparing minutes and agenda packets.
• Reviews files for proper redaction.
• Creates invoices for office to send to external customers.
• Orders supplies for the team.
• Assists in the preparation and gathering of data to respond to Public Records Requests.
• Provides strong proofreading skills for the team.
• Responsible for organizing and setting up for all meetings including booking rooms, verifying technology needs, obtaining catering/refreshments, etc.
• Assists with completion check request and processing of invoices.
• Provides administrative support for the team including filing, copying, scanning, ordering supplies, and processing documents.
• Assists in departmental projects and provides administrative support in functional areas.
• Processes emails, written and telephone messages in a professional, courteous and efficient manner.
• Sorts mail, prepares responses and processes as needed.
• Assists in composition of communication and maintains records relating to communication.
• Maintains schedules and coordinates meetings including usage of community conference rooms.
• Schedules meetings for various team members and functions.
• Performs other duties as required.

Required Skills

• Expert Customer Service over the phone & in person
• Proficient Microsoft Office Suite
• Basic Excel
• Outlook
• Google Calendar
• Proficient with Web Based programs (ADP etc)

Snelling participates in E-Verify and is a drug-free workplace. Candidates may be subject to drug screening.

Keywords: Customer Service, Administrative Assistant, Data Entry, Phones, Computers, Microsoft Office, Scheduling