Accounting Group Supervisor

Position: Accounting Group Supervisor

Industry: Carpentry/ Millwork

Job Type: Long Term/Temp-to-Hire

Schedule: Monday – Friday 8am to 5pm

Pay Rate: $55,000 – $60,000 per year

Location: Youngstown, FL 32466

Benefits:

• Weekly Pay
• Paid Holidays
• Health Insurance Options
• Paid Vacation Time & Sick Time

Essential Duties and Responsibilities: The Accounting Group Supervisor assists the Controller in maintaining accounting records and supervises accounts receivable and accounts payable by performing the following duties.

• Develops, implements, and evaluates procedures to support the Finance Team Core Processes.
• Identifies required activities, analyzes flow of work, organizes, assigns tasks, and develops procedures to ensure accuracy, security, and compliance with established policies and regulations.
• Trains and directs staff, evaluates work, and resolves problems as needed.
• Develops checklists for standardized procedures.
• Assists the Controller in maintaining accounting records, managing cash flow, preparing tax, financial, and cost reports.
• Maintains accounting records, receivables, and payables schedules.
• Conducts routine audits of files to ensure completeness and accuracy.
• Maintains and posts journal entries for non-routine transactions.
• Performs monthly reconciliation of bank statements.
• Oversees the maintenance and reconciliation of subsidiary accounts to general ledger accounts.
• Prepares year-end schedules for auditors and accountants.
• Processes payroll and reviews personnel documents from Human Resources.
• Reconciles bills for benefits coverage against enrollment records and payroll deductions.
• Communicates and confirms payroll tax rates with third-party payroll provider.
• Ensures county and state business licenses and vehicle tags are current and annual corporate reports are filed on time.
• Prepares sales tax and worker’s compensation reports on a timely basis.
• Prepares and submits worker’s compensation wage statements and reports pay on open claims as requested.
• Reconciles customer purchase orders against proposals and reviews for correct verbiage, terms, sales tax, and other charges prior to submission to the Controller for approval. Forwards signed proposals or acknowledgments to customers and monitors the return of executed agreements.
• Directs Accounts Receivable Clerk in review and reporting of the status of accounts receivable, generation of monthly statements, monthly finance charges, and monthly storage fees.
• Assists with issuing credits and reconciling problems with customers and their billing.
• Reviews customer status prior to approving the release of orders to window and door vendors.
• Monitors jobs approaching claim of lien deadlines and coordinates with the Controller on collection, preparing notices of non-payment and providing information to the attorney who will be preparing the lien.
• Reviews accounts payable; approves invoices and checks for payment; conducts monthly audit of open purchase orders and problem statements.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for Form 1099 preparation.
• Prepares vendor credit applications and submits to the Controller for review and approval.
• Processes vendor pre-payments and submits to the Controller for review and approval.
• Manages credit card program and inquiries.
• Uploads checking and electronic payment data to fraud protection systems and reviews rejections.
• Maintains company contracts, leases, agreements, and notes payable files and ensures they are renewed and paid on a timely basis.

Required Qualifications:

• Requires a bachelor’s degree in accounting, finance, or related field or five years of related experience and/or training
• Requires ability to effectively present information one-on-one to co-workers, vendors, collectors, taxing authorities, insurers, and others.
• Ability to apply mathematical skills to activities such as the compilation and analysis of data, and the preparation of payroll, sales tax and wage reports, balance sheets, aging statements, and other reports.
• Must be able to operate computers, printers, calculators, copiers, scanners, facsimile, telephones, and other standard office equipment.
• Proficient with accounting software and Microsoft Office Suite or similar software.
• Requires discretion and tact when dealing with sensitive or confidential matters.
• Must work pleasantly and cooperatively with others.
• Requires the ability to plan and organize work for self and others and manage multiple priorities with minimal supervision.
• Accounting Group Supervisor must be able to work overtime as needed.
• Submit to a drug screen
• Clean Criminal Record (Prior convictions may not necessarily disqualify you from working for this company)