Administrative Office Assistant

Administrative Office Assistant


Panama City, FL

Long Term

Starting at $10.00 to $12.00 per Hour

Posted Day Ago

Administrative Office Assistant 

Administrative Assistant
Schedule: Monday – Friday 8:00 am – 5:00 pm
Pay: $10.00 to $12.00 DOE
Attire: Business Casual

Duties:

  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Fax processing – distribute electronic faxes to the appropriate recipient on a daily basis.
  • File and retrieve corporate documents, records, and reports.
  • Assist the Human Resource Manager with file maintenance and employment verification’s, or other HR related administrative duties as requested.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Make travel arrangements for executive staff as requested.
  • Order supplies for clinics
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and running errands as requested.


Requirements:

  • Must check e-mail throughout the day to ensure timely processing of requests.
  • Must be highly detail oriented.
  • Must be able to multi-task and prioritize work.
  • Excellent organizational skills.
  • Use a computer with access to basic applications including but not limited to, Word and Excel.
  • Typing: 45+wpm

Knowledge, Skills and Abilities:

  • 2+ years Administrative Assistant experience in a professional setting
  • Ability to communicate clearly and effectively verbally and in writing.
  • Ability to communicate with providers in a professional, friendly and patient manner.
  • Knowledge of basic data entry processing skills.
  • Knowledge of internet and internet-related research.
  • Ability to gather and interpret information.
  • Ability to enter information accurately.
  • Ability to be a team player.
  • Maintain confidentiality in accordance with HIPAA regulations.

Education:
High School Diploma or Equivalent


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