Accounts Payable Clerk Full Time – Long Term Hours: Monday – Friday 8:00 a.m. to 5:00 p.m. Wage Rate: $12.00/hour (DOE) Attire: Business Casual
Responsible for the processing, recording, and billing of accounts owed for Group Sales and Membership
Delivers the brand promise and provides exceptional guest service at all times.
Provides excellent service to internal customers.
Maintains positive guest and colleague interactions with good working relationships.
Minimum Qualifications Education: High school or equivalent education required. Bachelor’s Degree preferred. Experience: One to two years Accounts Receivable or Accounting experience required.
Ensures that all hotel, company and local rules, policies and regulations relating to money handling and licensing are adhered to.
Monitor group master accounts from check-in through checkout, ensuring correctness of billing. Prepare and post city ledger adjustments as needed. Prepare and mail invoices with proper documentation same day as transferred to Accounts Receivable for Guest and monthly for Residential component.
Monitor residential PM accounts from check-in through checkout, ensuring correctness of billing.
Prepare and post city, guest and residential ledger adjustments as needed.
Prepare and mail invoices with proper documentation to all entities in the residential component.
Prepare adjustments to reflect receipt of payments from credit card companies upon notification from the bank. Prepare deposit list for cash and check receipts.
Prepare weekly billing log to be review by DOF for all master billing accounts, advance deposits & direct bill accounts.
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.
Perform related duties and prepare reports as required or requested.
Ability to prepare and analyze data, figures, and transcriptions prepared on and generated by computer.
Perform other Accounting and/or job-related duties as requested and required.
Must be able to speak, read, write and understand the primary language(s) used in the workplace.
Requires good communication skills, both verbal and written.
Ability to work accurately and rapidly with figures.
On a daily basis, review the night audit final reports to see what the status of the accounts are and what needs to be handled and brought to the attention of the Front Office, Sales and Catering staff. Also bring to the ADOF/ DOF attention any ongoing problems that need to be addressed.
Review direct billing. Review folios and compile back up that is to be submitted by the Night Auditor.
Run statements on city ledger accounts transferred the previous day and prepare for mailing.
Review list of PM Accounts daily for accuracy, set up DB in system, send welcome letters to new accounts.
Prepare special (Group, event, residential, ownership etc.) billing as required.
As accounts age to 30 days old, telephone contact is made documenting all telephone calls on the Collection Activity Report. This report is then traced for ten-day follow-up. Every fifteen days all statements are reprinted and mailed.
Post city ledger payments including any adjustments, which are appropriate on a daily basis. Follow-up on any unidentified payments on a daily basis. Verify total of checks posted to check log amount and any individual payments, prepare coversheet copies for General Cashier.
Accounts that need to be written off or sent to collections need the approval of the Director of Finance.
Setup direct billing for approved credit applications received from Sales. Copy approved application with DB number to appropriate Catering Manager or Convention Services Manager.
Extend departure dates on all postmasters with future functions or balances.
Run a shift closing every day, ensuring all postings are in balance. Place backup in the night audit box.
Booking confirmation agreements and event orders will state the method of payment for each group/function. They are to be reviewed as soon as they are received for credit approval or denial. The BCA’s or BEO’s are to be filed in date order. A direct bill approval list will be distributed the first of each month to appropriate departments for reference
Reports printed by night audit at the end of the month are given to the ADOF for review and filed in separate binders monthly.
Review guest ledger house accounts and postmasters on a daily basis.
Full understanding of IQ Ware, Jonas Front Office and Accounts Receivable capabilities.
Adjust tax-exempt folios on a daily basis. Submit all back-up to the Income Auditor.
Bill month-end postmasters, A&P, Ownership and Corporate due bills, script, and any certificates on last day of month.
Distribute monthly aging report to the executive members and Meetings & Events Manager.
Prepare monthly Credit Meeting chair by DOF
Perform other job-related duties as required or requested.
Email Resume To:
Snelling Staffing Services Panama City
Panama City, FL 32405
Your physical signature will be required to fully process a job application. Electronic signatures are not accepeted.